City of Vincent Community Engagement Panel

Engagement
The Client
City of Vincent
Project Team
Cath Blake-Powell
Principal - Engagement
Hayley Sellman
Consultant - Engagement
Mel Barrett
Administration Officer
The Project

The City of Vincent (the City) is one of Perth’s oldest local government areas with a large range of assets to upkeep. Prioritising which assets to spend ratepayer funds on is a process in which the City desired to involve their community in, and hence sought element’s help in establishing a Community Engagement Panel that represented their wider population. The purpose of the panel was to provide advice on projects such as their Asset Management and Sustainability Strategy and various other projects that occur in the future.

Our Role

element was appointed by the City to lead the establishment process and facilitate the first three meetings of the Community Engagement Panel on their first project: the Asset Management and Sustainability Strategy (AMSS). During the panel establishment, element was responsible for preparing the Expression of Interest Questionnaire, designing a postcard for the random sample mail out, and coordinating the random sample mail out to a sample of 2000 households in the City of Vincent. We then completed a blind selection process, selecting panel members based on the demographic proportions that make up the City’s population.

After selecting 45 members for the panel, element then helped to design and facilitate the first three workshops for the panel, including an introductory workshop to start off the panel’s companionship. Minutes and outcomes reports were created after each workshop.

Outcomes

The City now has an established panel of 45 members that they can call upon as necessary to provide input into various projects. Over the three workshops, the panel was able to delve into the topic of asset management, testing information on understanding asset values and exploring asset finding and sustainability. Through a process of knowledge sharing on the technical topic, panel members were able to understand the nuances and considerations of asset management and sustainability and appreciate a range of variables the City needs to consider on this topic. The panel also provided feedback on how the City may improve their communication and engagement to their community on such topics.

What We Delivered
  • Selection of Community Engagement Panel of 45 members, reflecting the City’s broader demographics
  • Introductory workshop design and facilitation
  • Understanding Asset Value design and facilitation
  • Asset Funding and Sustainability design and facilitation
  • Outcomes reporting (three individual report and one combined)

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